The very first video to watch if you are starting with Excel – Guide to Excel –  excel shortcuts
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The very first video to watch if you are starting with Excel – Guide to Excel – excel shortcuts


Welcome to the first chapter of Excel is Simple. A place where we will burst all myths around
excel and try to make it simpler and fun to use. I think that it would be a professional disaster
to have no or very less knowledge of excel. MS Excel is today a worldwide accepted standard
for all your calculation and tables. While there are many open source alternatives
to MS Excel, it still is the most widely used spreadsheet and calculation application given
the ease of use and the support provided by Microsoft. So, how do we get started? Well simple…lets open excel
There are many ways to start excel you have installed; you can click on the shortcut you
have installed on the desktop or go to the start menu and click the icon there. But my favorite and believe me I stated using
it just a few years back …press the windows and R key to open the run command dialogue
box. Type excel and press enter and whoo… your
excel opens up. And here I would like to share an important
tip…if you want to be fast with excel, try to avoid using the mouse as much as you can. We will soon be speaking about keyboard shortcuts
and how to go to the individual menu’s etc later and there you can see how using the
keyboard increases your speed. You may want to open an excel sheet to see
what actually practice what I am saying; and the video…you can pause it any time or rewind
if needed. Okay so now that your excel has opened up
we can have a look at the interface. Hey by the way, you will see some beautiful
templates every time you try to open excel in office 2013 which is not there in some
of the older versions. Oh yes, there are various versions of excel
which have some differences in the UI which we shall be talking about from time to time. So the main components of the excel user interface
are the quick access toolbar, ribbon, formula bar, the worksheet area and the status bar. Let’s look at each one of them individually. The quick access toolbar:
This small toolbar can be seen at the top left corner of the excel interface. By default you can see the save, redo and
undo commands there but then if you click the small down arrow icon, you get options
to customize the quick access tool bar. There are some options like new, open, print
that are available plus an option to fully customize the toolbar by clicking the ‘more
commands’ option. There you go
Now almost all commands in excel are available in this dialogue box. Click on the one that you most frequently
use; then click add and click okay and the command is available in the quick access toolbar. You can also change the position of the quick
access toolbar by clicking “Show below the ribbon” and if you want it back at the top
“show below the ribbon”. Ribbon:
Ribbon contains most of the excel commands and I find this good when compared to the
older versions of excel that had pull down menus, task panes and toolbars. Ribbon brings excel commands at your fingertips;
click any one tab and you will see all the commands contained in
that ribbon. Beautiful interface and easy to use. Now if you are using excel to create forms
and assign macros, you would want to add the developer tab to the ribbon. It is simple! Go to file, click options and in the excel
options window and click “customize ribbons”. By default the developer tab here is unchecked
in ribbons; put a check mark on this and click okay. You will see the developer tab in the ribbon
with all options available. You will possibly see more tabs in the ribbons
when you are working with charts, tables and graphics. This is the beauty of the ribboned interface;
only relevant tabs are visible Formula Bar
This formula bar will display the content of the current cell and if you have used a
formula in a cell, it will display the exact formula. While working on formulae or long text you
can click on the base of the bar and drag it to see more content. While working on a formula if you are stuck,
you can click on the fx icon and you will see all possible formulae that you can use
plus information about the formulae. We will talk about this in detail when we
work on the formulae. On the left of the formula bar, you can see
what is called as the name box. It identifies you current cell, your selection
or the named list that you are using The worksheet:
Worksheet is the area where you work. It is comprised of cells, these are the building
blocks of a spreadsheet. What you have in this array is rows and columns. Row is a horizontal area that goes from left
to right. Rows are indicated by numbers. When you click on the indicative number of
the row you are in turn selecting the entire row like this Similarly, column is a vertical area that
goes from top to bottom and indicated by letters. It starts from A upto Z and then AA to AZ
and then BA to BZ and so on. The number of rows and columns is one of the
differences in the 2003 and later versions. While excel 2003 has 65K rows the later versions
have more than a million. Similarly excel 2003 has a limited 256 columns
while the later versions have 16K columns Rows and columns make the array and the junctions
are called CELLS. So, each cell will have its own address and
this is what defines the cell. Let me help you with this. Here, I am going to this cell and let me just
highlight this so that it is visible. You will see that the location is identified
by the row and column…see the row and column number highlighted in this case. It is the G column and the row number 5 so
the cell address is G5 Remember this is a very important address;
you will need this when you are using formulae an identification of the cell address makes
the work more easier and faster The Status Bar:
You will find quite some information in the status bar. A spreadsheet can has n number of tabs or
worksheets where you can enter data. You can add or remove worksheets here. You can even change color or rename these
tabs which by default are named sheet1, sheet 2 and so on. You have got scroll buttons to manage the
tabs and to move between them. Then you also have an auto calculate indicator
in the status bar. Lets say I have 3 cells with the following
values 2,3, 4 and I just select this area and here you will find the sum, count and
average. You will also find the various layouts and
the zoom options available in the status bar. Right click on the status bar and you can
see this is customizable as well. Friends this covers in a nut shell what the
UI for excel looks like. I can’t see spreadsheets getting simpler. In the next chapter we will talk about the
keyboard shortcuts you can use in excel and try to understand how it makes our work faster.

2 thoughts on “The very first video to watch if you are starting with Excel – Guide to Excel – excel shortcuts

  1. An introduction to the excel user interface
    #excel   #howtoexcel   #excelintroduction   #excelui   #msexcel  

  2. Check these time saving Excel hacks: https://www.youtube.com/watch?v=4gVTZW7yOfU&list=PLRJY-_DDvSgKmdbr9DZDZWlOVut-kluNZ

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