How to create a content calendar using Google Sheets
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How to create a content calendar using Google Sheets


Hi there, it’s Megan from MeganMinns.com and today I wanted to share with you how you can plan your content using just a simple spreadsheet. While I recommend that you do use some kind of project management system like Asana, ClickUp or Trello to actually manage the tasks and execution of your content marketing, I do like to use a spreadsheet to get a high-level view
of what my content plan is. That way I have one place to look to see exactly what
posts are going live when and what social media posts I wanna have going live around the same time as well. So I’m actually gonna show you the spreadsheet that I
use to plan my content, and just so you know ahead of time, I’m actually gonna show you, like, the exact spreadsheet, how to use it. You can feel free to
recreate this on your own, or, if you would like to go ahead and download this same
spreadsheet that I’m using, you can do that by clicking
the link below this video and you can get the same spreadsheet today and start using it and not spend time recreating this yourself. Okay, so here is the content calendar. Now this just has some
demo content in here, ’cause I just wanted to show
you how you could use this and how I approach using
a spreadsheet like this. So I do have, one tab is the whole year, so you can just scroll and see that on the left side I have
a little mini-calendar for each month of the year, and I like to group my content that way. If you happen to do themes for every month then this will work really well for you, or it’s just a great way to kinda see the year at a high-level overview. So I also have a few different
columns here I wanna explain. So I have Events, which is a great column to just make a note of any marketing or promotion events that you have planned, so if you’re doing a webinar
or launching a new product, this is a great place to indicate
what’s going on that week, because as a good marketer, you know that you want your content to revolve around any
promotions you’re doing. So this is a great place to just keep track of any events
that are going on. Then I do have a space here for you to use two different mediums. So if you happen to do just
blog posts and that’s it, you can just hide one set of these, but I’ve found that a lot of marketers tend to have two different
mediums of content, so if you have a podcast, you might also be doing a blog to go with that. Maybe you do, like the example
here, podcast and YouTube, but you can easily rename
these to be whatever you want, so if you don’t podcast and you do a blog, you could just say Blog Title, and you will see that that gets reflected down the entire column
for you automatically. I’m gonna go and put that back, but let me just keep going. So we have one section
here for medium, one medium of your content, so in this
example it’s a podcast. This is where we’re gonna put the title, once you know it, you could put the topic, ideas you have, but ideally the finalized title also
goes here once you know it, and then CTA, which
stands for call to action. So this is the call to action
for that piece of content. Maybe it’s applying to work with you or downloading a free worksheet or registering for a webinar, there are a lot of different
actions you could have, and so this is where you’re just gonna be, again, strategically thinking about the call to action
for that piece of content and making a note of it here. Then we have the same thing repeated for just your second medium, and so then, in this example, it’s your
YouTube topic or title and the call to action
for that YouTube video or whatever this content is, and then on the right
here is where you’re gonna be able to plan the themes or topics for your social media posts. Now, I like to recommend that you pick one social media platform to focus on, especially for content creation. So, for example, I focus
on Instagram right now but you may focus on Facebook or Twitter or another medium, that’s okay. What I’ve gone ahead and done here is given you a spot for
every single day of the week. That doesn’t mean you need to post every single day of the week, but in case you are someone who
posts every day of the week, this gives you plenty of space to plan out when those
posts are happening. So let’s focus here on
this February example. So I like to use some color-coding, I’m a color-coding nerd, and so I like to use some color-coding here to help me see exactly what
days things are going live. And you can create whatever
color legend you want here. For me, I have yellow as
the day, in this example, the day the podcast episodes
would be going live, so if I have a podcast episode going live, it’s yellow, so I know that the podcast episode where
I have here Example 3 is actually going live on February 5th. So again, you can totally come up with your own color scheme here, I just did yellow for my
main piece of content, which is the podcast in this example. Blue here represents
the second medium here. Again, in this example, I’m assuming that maybe you don’t post on
YouTube every single week, but maybe just one to two times a month, so you could use blue to indicate that this Tutorial A is
going live on February 14th. Then I also like to use another color to represent the events. So in this example I am saying that there’s gonna be
a webinar on April 1st, so I have made April 1st green. So pick whatever colors you want, decide what those colors
are gonna represent and that gives you just, at a glance, what piece of content is going live when. And I just love getting
to look at February and see, you know, the volume of content going live versus another month. Kinda gives you just
an at-a-glance snapshot for how much content you’re creating and releasing on any given basis. Okay, so again, we’ve
entered in the podcast title, and these are just examples, so I’ve just said, very
creatively, Example 3, 4, 5, typed in the call to action for that, and of course you can
repeat calls to action, like you can see here in
this example, and then same thing for the YouTube
title and call to action. And then over here in
the social media section, so let’s say that on Monday I wanna post about my morning routine, I know Tuesday I’m gonna promote
that new podcast episode, since I know that goes live then. I wanna do a day in the life on Wednesday, and then Thursday I’m gonna
do my evening routine. Friday and Saturday and Sunday and Monday I’m gonna promote that
webinar that’s coming up. And you can kinda see this workflow. I’m gonna promote the new YouTube video, and then you can brainstorm, I wanna do a day in the
life on this Monday, so really you can plan as
far ahead as you want to, but it kinda gives you just that snapshot. This isn’t the place
where you’re gonna write the actual content for social media. At least, that’s not the
way I’ve intended it. This is really just that
higher-level topics, themes, ideas, a place for you to just brainstorm and solidify, this is my content plan
for the week or the month, and share that with your team so you all have a central point to reference what the plan is. And I want you to think of this as like, a living and breathing document, so as you change your
mind, so maybe you decide to swap out this call to
action to be some affiliate, didn’t mean to do all caps,
some affiliate promotion. You can just update that while you’re talking about it on a meeting or a call. Maybe you decide you’re gonna do that day in the life on Wednesday, so I want you to really think about this as a fluid document that
you keep up-to-date, so any time you’re
talking to a team member or you’re just, like,
planning out in your head, when you decide you wanna
swap something around make sure you’re coming
into your spreadsheet and making that adjustment, so that this is always kinda the final word on what content is going live when. So this is really that simple. I like to come in here
and just brainstorm topics as I’m loosely planning out my content and then just continue to refine and update as I finalize things. Now again, I briefly mentioned this, but I wanna just show you guys again that the top row here,
and in my spreadsheet, for example, in this January section, I have set up the entire spreadsheet to depend on the titles
of this second row, so if you change any of these, it’ll just automatically update
in the whole spreadsheet, and I had to do that for myself because as I was creating new
columns and changing things, it was so, so tedious to like, manually copy and paste everything. So if you decided you don’t need to have your calls to action reflected here, maybe you wanted the
URL to be here instead, you could just go up to the
very top of this spreadsheet and say URL and it’ll
update everywhere for you. Same thing here, you could just decide to use these sections for
something totally different. Maybe you post two times on
Monday and zero on Sunday. You could say, you know, M a.m. and you’ll see it reflected everywhere. So just wanted to highlight that feature if you are using the
spreadsheets that I’ve provided. So this is how I like to plan and manage my content calendar. I love using a spreadsheet, I have tried other systems and I just keep coming
back to a spreadsheet because it feels like a really good way for anyone that I work with, contractors or team members or even just my own self, to know exactly what the final plan is and to keep this updated as a resource for the entire team and for
myself as I create content. So that is how I use a spreadsheet, this one is specifically a Google Sheet, to manage and plan my content calendar. Feel free to actually grab
this exact set of spreadsheets by clicking the link below this video, and you can download those
and start using it instantly, or if you’d like to recreate this on your own, feel free to do that too. Either way, I would love to
hear some feedback from you if you enjoyed this video, if you download the spreadsheets and use them, please leave me a comment below and let me know what you think, and I hope you guys have a great time planning and managing your
content using a spreadsheet.

12 thoughts on “How to create a content calendar using Google Sheets

  1. You are such a Spreadsheet Queen! These are amazing!!! I’m gonna go check to see if there is a video on the two different options available so I can decide! Idk why someone would want to recreate something that marvelous when they can just buy it! Go girl!

  2. WOW! I love this! I definitely think this way and need to see it all in one place. Thank you for sharing!!

  3. Hi! Awesome sheet. Where do you write the exact facebook-posts/SoMe-posts? Is there any connection to this document for that?

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